Instructions for after the exam

A student requiring amendments will correct the thesis following the instructions from his advisor after the exam.

After completing the amendments, the student will upload to the portal>>Campus>> “My Thesis”:

• Amendments’ list.
• Final version of the thesis

The examiners that were required to approve the list and the thesis will do so via the portal>>Campus>> “Advisors”. Afterwards the student will be able to upload the documents for finalizing the degree via the portal>>Campus>> “MY Graduation”.

Delay in Amendments submission  (more than one month from the exam date):

If there is a delay in the amendments submission (more than one month from the exam date), please contact the Graduation Procedures Office to inquire about a fee payment.

• If the amendments were submitted for the examiners within one month – no fee will be charged.
• After one month the student will be charged in the amount of 10% of semester’s tuition (the months August – September will not be taken into account in this calculation).

After the payment, the accounts office will send an approval to the Graduation Procedures Office.

1) Published summary

A file in the format of a published summary will be uploaded to the portal>>Campus>> “MY Graduation” along with an additional copy, signed by the advisor.

Here are the Instructions for creating the abstract.

2) Confirmation from the Central Library for no book debt

The central library will check whether the student has Technion books on loan. If they do not have books in their possession, a confirmation will be given in the system. If they have the books in their possession, an email will be sent to the student and he/she will have to return the books to the library.

3) Departmental library’s Approval for depositing the thesis

The following should be sent to the departmental library (no need to upload to the portal):

• A PDF file of the final version of the thesis. Appendices of any kind (incl. video, audio, graphs, maps, texts etc.) need to be contained separately in one ZIP file.
• The deposit form completed and signed by the student and the advisors.
• A student requesting that his thesis will not be permitted for review on the Internet and on the Technion’s internal network or on the internet alone will submit a request to delay the publication of the thesis – according to the instructions in the deposit form for the library.
• For your convenient, you can complete an Online deposit form.
• Please note: For the purpose of research identification, you will need to open an ORCID profile. Instructions are included in the deposit form and are available on the Technion Libraries portal.
• The request to delay the publication should be sent to the Graduation Procedure Office before sending the thesis PDF file to the library.

The request should include:

1. 1. The reason for the delay.
   2. The time period for the delay- one or two years.
   3. Is the requested delay related to the thesis PDF file and the published summary or only to the thesis PDF file.
   4. An approval and signature of the advisor/s.

After the request will be processed, the approval of the Jacobs Graduate School’s dean will be sent by email to the student, the advisor and the departmental library.

The thesis will be converted in the library to PDF format, including protection from changes and will be stored in a digital database designated for Technion users and other users, according to the approval. Please ensure that after the performance of the conversion process of the thesis file into PDF format, it may be searched for in English (whether referring to the main language or whether this is referring to a secondary language). The file may be converted in a manner that will permit search in two languages (English/Hebrew).

In addition, if the department has additional requirements, or if a “entry/exit” form is required – their completion and submission to the department must be confirmed.

Once all of the graduation approvals reach the Graduation Procedures Office, the file of the student will be checked in order to ensure that all of the graduation proceedings were completed properly. If documents are missing or an amendment is required for any of the submitted documents, the Graduation Procedures Office will contact the student. The responsibility to ensure that the file is complete and finished is on the student alone.

The date for eligibility for the degree is set forth as the date of the departmental library approval. After completing the academic requirements and the financial obligations, the student’s file is ready for the examination by the Degree Committee. The Degree Committee of the Technion convenes eight times annually. The Degrees Committee examines the basis of the students’ files and checks whether the students have complied with all of the academic requirements and fulfilled all of their requirements at the Technion.

After the approval of the Degrees Committee, a list of degree recipients is transferred for the approval of the Technion’s Senate members. Within five days from the date the notice was sent to the Senate, if there is no opposition, the approval for eligibility that includes approval for the completion of studies and an approved grade list is sent out. The documents are sent to the student’s private email address.

The diplomas are granted in a ceremony once per year.