Requests for Changes During Studies

Change of name, Email address, residential address and phone number is done through the Portal.  A name change requires sending a copy of the updated identity document via the Portal.

The required username and password are the same one for connecting to the Technion’s systems.

A student who, for any reason, does not wish to commence studies, will submit a request via the Portal, no later than the beginning of the semester for which the student was admitted.

A student whose request arrives after this date will be charged tuition as required.

A candidate who wishes to defer the commencement of their studies will provide a written request submitted via email to the Faculty’s Graduate Studies Coordinator, as early as possible. After the approval of Faculty Committee, The request will be forwarded to the Registration and Admission Office in the Jacobs Graduate School.

A deferral of the commencement of study may be requested for up to two semesters, but the request must be submitted for each semester separately.

Student whose request is received after the start date of studies will be required to pay tuition fees.

1. In a research track, the request to extend the duration of study\Thesis submission date will be submitted via the Student Portal >> Campus>> My Thesis>>Extension of the thesis submission date, along with “Request for extension of studies” form and reasoned letter, signed by the advisor.

Scholarship recipients who plan to apply for postponement of the thesis submission deadline, with a scholarship, will submit an extension request in accordance with the information published under scholarship duration.

The document requesting an extension for the thesis submission deadline must include detailed justifications for the extension, as well as a timeline for completion coordinated with the advisor, including the following dates:

• Date of submission of the thesis draft to the advisor
• Date of the seminar lecture
• Date of submission of the thesis to the Jacobs Graduate School

Please note: An approved duration of the study period does not include an exemption from tuition fees up to the date of thesis submission.

2. In a non-thesis track, the request for an extension of the duration of study, which includes reasoned letter along with “Request for extension of studies” form, will be submitted via Email to the Graduate Studies Coordinator of the academic unit, for the authorization of Vice Dean for Graduate Studies.

A student who wishes to change the name of the research topic alone, not on the date of submission of the thesis (In other words, they are not in the Graduation Process) will submit the “Changing the name of the research topic” form signed by the advisor, via email to the Graduate studies Coordinator in the academic unit, for the approval of the Vice Dean for Graduate Studies.

A student who wishes to change the name of the research topic alone, and they are in the Graduation Process, will submit the “Changing the name of the research topic” form signed by the advisor, along with the submission of the thesis via the portal >> Campus >> “My Thesis”. In this case, there is no need for the approval of the Vice Dean for Graduate Studies.

A student who wishes to change a study track, whether during his studies or after being admitted, will submit new application for the requested track via the Student Portal, along with Request for Transfer to a Different Department \ Track.

You will need to reapply to the requested track \ faculty.

Instructions for changing a study track / transferring faculties:

• Transfer of a track / faculty may only occur once during the degree studies.
• A transfer cannot be performed during the semester, but as part of the registration period for a master’s degree, according to the Jacobs Graduate School’s registration dates.
• The student will continue to be a student in the department to which he belongs until he receives a response from the academic department to which he wishes to transfer. Upon the receipt of a positive response, the studies in the previous department will conclude and the student will be admitted to the track / faculty to which he requested to transfer.
• Transfer of a track / faculty means restarting studies. The duration of the studies and the tuition will be re-determined in accordance with the study requirements.
• The scholarships granted in the academic department that the student left will be considered in counting the scholarships provided for the degree.
• Recognition of courses taken in the original track is not automatic. After the transfer, an online request for recognition of courses must be submitted through the portal, for the approval of the new academic unit and the Jacobs Graduate School. See online application for recognition of academic work guide.
• Change of study track \ faculty transfer is not possible in the direct PhD track.

In order to change from a research track to a non-thesis track, you should submit a request via the Student Portal >> “My Requests”.

In order to change from a non-thesis track to a research track, you should submit a request via the Student Portal >> “My Requests”, after passing the “Research Ethics” exam. Furthermore, you should meet the conditions for submitting research topic in Master’s degree studies.

A “Qualifying” student is a student who conditionally accepted, as the student has not completed all of the conditions for acceptance to studies. After meeting the conditions, the student will become an “Full-time student” at the recommendation of the Graduate Degree Department Committee.

In general, for a student that was admitted as a “Qualifying” student, and required with prerequisite courses, these courses will not be included in the degree’s GPA, unless the Academic Unit recommend otherwise regarding some or all of the prerequisite courses, towards the transition to “full-time” status. For such a student two GPA will be calculated; a GPA for prerequisite courses completed and a degree GPA. Only the degree GPA will be considered when competing for scholarships, awards, direct transfer to the doctorate and completion of a degree. Inclusion of prerequisite courses’ GPA to the degree’s GPA will not be done at a later stage of studies.

If the student does not meet the conditions by the allotted time, the student’s course of study will be interrupted, unless the Vice Dean of the Jacobs graduate school decides to grant the student an extension, based on a reasoned recommendation of the Department’s Graduate Studies Committee.

A student who wishes to interrupt the course of study will provide written and reasoned request by email, signed by the advisor, to the Graduate Studies Coordinator at the academic department of the student.

The notice to the academic department must be provided within 14 days from the beginning of the semester. A student whose request arrives after this date will be required to pay tuition as set forth on the Calendar of Important Dates.

A request should include the following documents:

A reasoned request for leave must be submitted via the Portal>> “My Requests”, along with a letter or email elaborating the reasons for the leave and the advisor’s approval.

Aleave may be requested for up to two semesters, but the request must be submitted for each semester separately. Furthermore, the request for vacation must be submitted before the beginning of the semester. A student whose request arrives after this date will be required to pay tuition as set forth on the Calendar of Important Dates.

Academic break is for a complete semester:

Fall Semester: October – February

Spring Semester: March – September

Summer semester not included as a semester for Graduate Studies.

Please note: A semester off is not the same as “Absence from Technion” for scholarship recipients. For more details please read the information in the link regarding: absence for scholarship recipients.

A student who is eligible for break

A student considered to be in a “proper” academic state (GPA of at least 75, compliance with the advanced English/scientific English requirement) may take up to two semesters of break during the degree.

A student who is not eligible for a break

• A student in a “Qualifying” status
• Any student whose original course of study has ended and who has extended their course of study
• A doctorate student before the candidacy examination
• A master’s student who is a scholarship recipient – before the submission of the research topic
• Any student who is a scholarship recipient, except for rare humanitarian cases
• Any scholarship recipient who receives the entire amount of scholarships in the degree and has not submitted the final paper to the school